Reference is made to Company Announcement LOM 244 of 27 August 2020, wherein the bank, inter alia, announced that in view of the circumstances arising from the COVID-19 pandemic, in accordance with the Companies Act (Public Companies – Annual General Meetings) Regulations, 2020 (L.N. 288 of 2020), it will be availing itself of the extension period granted for the holding of the AGM.
Given the continued risks and concerns associated with the pandemic, the bank considers it prudent and in the interests of health and safety to proceed with holding the AGM remotely on 2 December at 11am, as permitted by the above-mentioned Regulations.
Shareholders are entitled and encouraged to participate in and vote at the AGM by submitting a Form of Proxy appointing the Chairman of the AGM and indicating how the Chairman is to vote on each resolution put to the meeting.
The Form of Proxy duly completed and signed must reach the Office of the Company Secretary by not less than 48 hours before the appointed date and time of the AGM (i.e. by 11am of 30 November) either by hand or by postal mail to 67, Republic Street, Valletta VLT 1117 or by email on email@example.com.
Shareholders wishing to ask any questions pertinent and related to the items on the agenda of the AGM to be circulated in due course may do so in advance, by sending such questions in writing to the Office of the Company Secretary by hand or by postal mail or by e-mail to the above-mentioned addresses to be received also no later than 48 hours before the appointed date and time of the AGM (i.e. 11am of 30 November).
Questions will be answered by the directors or by such person as the directors may delegate for that purpose. The bank shall provide an answer to the questions on its website www.lombardmalta.com within 48 hours from the termination of the AGM. The bank may provide an overall answer to questions having the same content.
More information relating to the AGM will be announced at a later date.
Shareholders on the bank’s Register at the Central Securities Depository of the Malta Stock Exchange as at close of trading of 2 November (the Record Date, the last trading date being 29 October), will receive notice of the AGM together with accompanying documentation, including, among others, the Form of Proxy and the Annual Report and Financial Statements for the year ended 31 December 2019 which Report and Statements are available on the bank’s website at https://www.lombardmalta.com/en/financial-results.
Placing of items/resolutions on the AGM Agenda
Pursuant to the Listing Rules, a shareholder or shareholders holding not less than 5% of the voting issued share capital of the bank may: (a) request the bank to include items on the agenda of the AGM, provided that each item is accompanied by a justification or a draft resolution to be adopted at the AGM; and (b) table draft resolutions for items included in the agenda of the AGM.
The request to put items on the agenda of the AGM or the draft resolution referred to above shall be submitted to the Office of the Company Secretary by hand or by postal mail or by e-mail to the above-mentioned addresses to be received no later than 46 days before the AGM, i.e. by 17 October, and shall be authenticated by the person or persons making it. The bank shall not be obliged to entertain any requests by shareholders after 17 October.